Document data sheet should be prepared by the responsible organization which publishes the report.
To provide rapid accession of the report into computerized retrieval systems, the last recto page of each report or part of a report shall be a document data sheet on which the bibliographic information about the report is listed in a standard form suitable for easy reading by key operators. Details of such a sheet are given in figures 1 and 2, corresponding to English(ISO) and Japanese(SIST) forms.
In front matter, the document data sheet may replace the title page for saving the sheet. Japanese standard, as well as US, recommends the data sheet is laid as the front matter of the report.
A list of initial recipients of the report may be included, either on a separate page or on the inside of the back cover. Where report is made available through organization other than the responsible organization, a list of these may be provided at the same place, as may other relevant information on the report's ability. This corresponds to the Japanese publishing manner of 'Okuzuke'.
The inside of the back cover can be used for a distribution list if so required. The outside of the back cover shall carry any security classification carried on the front cover. The outside of the back cover may also be used for the printer's name and address and other associated information such as the originator's storing and handling number; otherwise it is usually left blank.
If the report is thick enough for its spine to contain legible printing, this may show the author's principal name, the title of the report and its principal report identifier. These shall be printed vertically in that order from top to bottom of the spine. A space of at least 30 mm shall be left at the bottom of the spine for library use.
Any system of binding that gives a substantial or permanent anchorage down the left-hand side of the report is acceptable, provided that it allows the report to be opened flat without damage to the spine. A single binding in the top left corner of the report is not adequate.
If the report depends substantially on illustrations or tables whose widths are grater than their heights it may be preferable to bind the report along its shorter edge. If so the text should be oriented in the same direction as the illustrations or tables but may be divided into columns.