5 Editing Annexes

5.1 Purposes of annexes

Annexes are used to present materials that:

a)

is necessary for completeness but which, if inserted in the core of report, would detract from the orderly and logical presentation of the work;

b)

cannot conveniently be placed in the body of the report because of its size or method of reproduction;

c)

may well be omitted by the general reader but would be valuable for a specialist in the field.

Annexes need not be bounded with the body of the report but may form a separate part or parts of the report. Each annex shall be constructed as forming as an independent report but not so formal style. Sources cited in annexes shall be listed at the end of each report even if the same reference appear in the body of the report. Numbering in annexes shall be identified with the annex letter prefixed such as A, B, C. The page numbers, however, shall run consecutively with the rest of the body of the reports (Table 1).
Topics for the annexes are shown below.

5.2 Supplementary illustrations or tables

Supplementary figures or tables that are not needed for an immediate understanding of the text but provide extra examples should be placed in annexes. Care should be taken that this is not used as an excuse to present every piece of data obtain in an experiment.

5.3 Exceptional material

Some material cannot easily be incorporated in the body of the report because it is too large or because it is reproduced in a different manner from that of the report (maps, original photographs, microfiche, for example).

5.4 Bibliography

A supplementary bibliography of literature not cited in the text but considered of interest to the reader can form an annex. Entries in this list shall follow the same as stated in clause 3.5.

5.5 Description of equipment, techniques or computer programs

A detailed description of new equipment, techniques or computer programs used in a reported study is not usually appropriate in the body of the report. If this description is not itself to be made into a separate report, it may usefully be included as an annex. Such an annex is frequently prepared by a different author. If so, this should be sated under the title of the annex and a suitable statement added on the title page of the report.